Effective Date: 1/2/25
Last Updated: 9/24/25
Environmental Leaders of Color (“we,” “us,” “our,” or “the Organization”) is committed to protecting the privacy and security of personal information collected from our members, supporters, volunteers, and website visitors. This Privacy Policy describes how we collect, use, disclose, and protect your information in compliance with applicable federal and state privacy laws, including the Cellular Telecommunications Industry Association (CTIA) guidelines for mobile communications.
We may collect the following types of personal information. We collect demographic data from our participants to fulfill grant requirements.:
Contact Information: Name, mailing address, email address, phone number (including mobile numbers)
Demographic Information: Age, gender, race/ethnicity, occupation, education level
Professional Information: Environmental expertise, leadership experience, organizational affiliations
Participation Data: Event attendance, volunteer activities, program participation
Communication Preferences: Newsletter subscriptions, text message opt-ins, notification preferences
Donation Information: Contribution history, payment information (processed securely through third-party processors)
When you visit our website or use our mobile applications, we may automatically collect:
Device Information: Device type, operating system, browser type, IP address
Usage Data: Pages visited, time spent on site, click-through rates, referral sources
Location Data: General geographic location (with your consent)
Cookies and Tracking Technologies: See Section 8 for detailed information
In compliance with CTIA guidelines, when you opt-in to receive text messages from us:
Mobile Number: To send SMS communications
Carrier Information: To ensure message delivery
Opt-in/Opt-out Records: To maintain compliance with messaging regulations
Message Content: Limited to organizational communications as described in our terms
We collect information through various methods:
Direct Collection: Registration forms, surveys, event sign-ups, donation processes
Website Interactions: Online forms, newsletter subscriptions, account creation
Mobile Opt-ins: Text message program registrations with explicit consent
Third-Party Sources: Partner organizations, public databases, social media platforms
Events and Programs: Registration, attendance tracking, feedback forms
We use collected information for the following purposes:
Administering membership and volunteer programs
Coordinating environmental justice initiatives and campaigns
Organizing events, workshops, and educational programs
Facilitating networking among Environmental Leaders of Color
Sending newsletters, updates, and organizational announcements
Providing event notifications and reminders
Sharing educational content and resources
Conducting surveys and collecting feedback
Sending time-sensitive alerts about environmental issues
Providing event reminders and updates
Sharing urgent action opportunities
Delivering program-related notifications
Frequency: Message frequency varies.
Message and Data Rates: Standard message and data rates may apply.
Processing donations and maintaining donor records
Recognizing supporters and volunteers
Grant reporting and compliance activities
Analyzing donation patterns to improve fundraising efforts
Complying with applicable laws and regulations
Protecting against fraud and unauthorized access
Enforcing our terms of service and policies
Responding to legal requests and court orders
Environmental Leaders of Color does not sell, rent, or trade personal information to commercial third parties for marketing purposes.
We may share information in the following circumstances:
Service Providers: With trusted third-party vendors who assist with:
Email marketing and communication services
Event management and registration
Payment processing and donation management
Website hosting and technical support
Data analytics and survey administration
Partner Organizations: With environmental justice organizations for:
Collaborative campaigns and initiatives
Joint events and programming
Shared advocacy efforts
Coalition building activities
Legal Requirements: When required by law, regulation, or legal process:
Court orders and subpoenas
Government investigations
Regulatory compliance
Protection of rights and safety
Organizational Transfers: In the event of merger, acquisition, or dissolution of the organization
We may share aggregate, de-identified, or anonymized information that cannot reasonably be used to identify individuals for research, advocacy, or reporting purposes.
Explicit Consent: You must actively opt-in to receive text messages
Clear Disclosure: We provide clear information about message frequency and content
Terms Acceptance: Opt-in requires acknowledgment of message and data rates
STOP Command: Reply “STOP” to any text message to unsubscribe
Alternative Methods: Contact us at [phone number] or [email address]
Immediate Processing: Opt-out requests are processed within 24 hours
Confirmation: You will receive a confirmation message upon successful opt-out
HELP Command: Reply “HELP” for assistance and contact information
Customer Service: Contact [phone number] during business hours
Support Email: [email address] for messaging-related inquiries
Messages relate to Environmental Leaders of Color activities and initiatives
No spam or unsolicited commercial messages
Respect for recipients’ time and privacy
Compliance with CAN-SPAM and TCPA regulations
As a New York-based organization, we comply with all applicable New York State privacy laws and regulations:
New York SHIELD Act (Stop Hacks and Improve Electronic Data Security)
We maintain reasonable security measures to protect private information
In the event of a data breach, we will provide timely notification to affected individuals and the New York Attorney General as required
We implement data security measures appropriate to the size and complexity of our organization
New York State Information Security Breach and Notification Act
Prompt notification of security breaches affecting personal information
Coordination with law enforcement and regulatory authorities
Free credit monitoring services when appropriate
New York Civil Rights Law Section 50-a (Biometric Privacy)
If we collect biometric information, we obtain written consent
We provide notice of retention and destruction timelines
We implement appropriate security measures for biometric data
New York residents have the following rights regarding their personal information:
Right to Notice: Clear information about what personal information is collected and how it’s used Right to Security: Expectation that personal information will be protected with reasonable security measures Right to Breach Notification: Timely notification if personal information is compromised Right to Access: Request access to personal information we maintain (subject to legal limitations) Right to Correction: Request correction of inaccurate personal information
We maintain procedures to comply with New York Attorney General reporting requirements for:
Data security breaches
Non-profit organization compliance
Charitable fundraising activities
Consumer protection matters
We also comply with:
New York State Department of State regulations for non-profit organizations
New York Charitable Organizations Bureau requirements
New York State fundraising and solicitation laws
Local municipal privacy ordinances where applicable
For residents of other states, we comply with applicable state privacy laws including:
California Consumer Privacy Act (CCPA/CPRA)
Virginia Consumer Data Protection Act (VCDPA)
Colorado Privacy Act (CPA)
Connecticut Data Privacy Act
Other applicable state privacy legislation
Essential Cookies: Required for website functionality
Analytics Cookies: Help us understand website usage
Preference Cookies: Remember your settings and preferences
Marketing Cookies: Used for email marketing and social media integration
You can control cookies through your browser settings. Disabling certain cookies may affect website functionality.
Our website may include third-party tools like Google Analytics. These services have their own privacy policies.
We implement appropriate technical and organizational measures to protect personal information:
Encryption: Data encryption in transit and at rest
Access Controls: Limited access on a need-to-know basis
Regular Updates: Security software and system updates
Staff Training: Privacy and security awareness training
Incident Response: Procedures for addressing security breaches
We retain personal information in accordance with New York State requirements:
Donor Records: Maintained for 7 years after the last contribution (New York Attorney General requirement)
Financial Information: Retained according to New York State non-profit accounting standards
Member/Volunteer Records: Retained for the duration of participation plus 3 years
Communication Records: Email and text message logs retained for 2 years for compliance purposes
Website Analytics: Anonymized after 26 months in compliance with New York privacy best practices
Breach Response Records: Maintained for 6 years as required by New York SHIELD Act
Records may be retained longer if required by federal law, ongoing legal proceedings, or legitimate organizational needs.
If we transfer data internationally, we ensure appropriate safeguards are in place to protect your privacy rights.
Environmental Leaders of Color does not knowingly collect personal information from children under 13 years of age. If we become aware that we have collected information from a child under 13, we will take steps to delete such information promptly.
For youth programs involving participants aged 13-17, we obtain appropriate parental consent and implement additional privacy protections.
Email: Unsubscribe links in all marketing emails
Text Messages: Reply “STOP” to opt-out of SMS communications
Phone: Request to be placed on our do-not-call list
Mail: Contact us to opt-out of postal communications
If you have an online account, you can:
Update your profile information
Change communication preferences
Review your participation history
Download your data (where technically feasible)
Contact us to:
Request access to your personal information
Correct inaccurate information
Update your preferences
Ask questions about our privacy practices
For questions about this Privacy Policy or our privacy practices:
Environmental Leaders of Color
Privacy Officer
21 Lorraine Terrace, #141 Mount Vernon, NY 10553
Email: info@eloc.earth
Phone: 9149013562
For text messaging support:
Call 914-901-3562]
Email: info@eloc.earth
For New York State privacy rights requests:
Environmental Leaders of Color – New York Privacy Officer
21 Lorraine Terrace, #141 Mount Vernon, NY 10553
Email: info@eloc.earth
Phone: 9149013562
New York Attorney General Privacy Complaints:
If you have concerns about our privacy practices, you may also contact:
Office of the Attorney General
Bureau of Internet and Technology Resources
28 Liberty Street
New York, NY 10005
Phone: (212) 416-8433
In the event of a data breach affecting New York residents, we will:
Notify affected individuals without unreasonable delay
Report to the New York Attorney General within the timeframe required by law
Provide information about the breach, affected information, and steps being taken
Offer appropriate assistance such as credit monitoring when applicable
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. We will:
Post the updated policy on our website
Update the “Last Updated” date
Notify you of material changes via email or prominent website notice
For mobile messaging, send notification if changes affect SMS communications
Your continued use of our services after policy updates constitutes acceptance of the revised terms.
This Privacy Policy is designed to comply with:
Federal Requirements:
Cellular Telecommunications Industry Association (CTIA) Consumer Code
Telephone Consumer Protection Act (TCPA)
CAN-SPAM Act
Federal Trade Commission guidelines for non-profits
New York State Requirements:
New York SHIELD Act (Stop Hacks and Improve Electronic Data Security Act)
New York Personal Privacy Protection Law
New York State Information Security Breach and Notification Act
New York Civil Rights Law (biometric privacy protections)
New York Attorney General regulations for charitable organizations
New York State fundraising and solicitation requirements
Multi-State Compliance:
Privacy laws in other states where we have members or conduct activities
Interstate commerce regulations
Federal non-profit compliance requirements
Industry Standards:
Association of Fundraising Professionals (AFP) privacy guidelines
Independent Sector ethical standards for non-profits
Environmental justice organization best practices
We are committed to making our privacy policy accessible to individuals with disabilities. If you need this information in an alternative format, please contact us at info@eloc.earth.
Environmental Leaders of Color is a [501(c)(3)] non-profit organization dedicated to advancing environmental justice through leadership development, community organizing, and policy advocacy within communities of color.
